Dissertations > Manuscript Preparation

Manuscript Preparation

The materials themselves have the greatest impact on the delivery time, price and smooth workflow. Following the instructions contained in this guide, customers will save both time and effort. In addition, a decision should be made right from the start on whether the dissertation will be published electronically or only in printed form.

Customers may take full responsibility for the printing process or share some of the burden with the University Press. Well-planned and prepared materials facilitate the publication of dissertations.

The dissertation materials include:

  • Texts (including the table of contents, abstract and literary references)
  • All separate publications in an article dissertation
  • Illustrations
  • Diagrams (graphics presentations)
  • Tables
  • Materials on the title page and the so-called dedicatory page (title, ISBN or ISSN, place and year of printing, possible copyright information, etc.)
  • Cover materials (title, spine lettering, ISBN or ISSN, illustration, etc.)

The materials may be in digital or camera-ready format (papers, photographs and slides). All materials will be converted to digital format prior to printing. Camera-ready materials are not suitable for producing Web versions. Consequently, it is recommended that materials be produced in digital format, if possible, and in accordance with the instructions of the printing house.

Writing instructions

Saving the text

The text should be saved:

  • in rtf-form
  • using regular fonts
  • without reshaping it visually

If the word processing program is other than Word or the operating system is other than Windows, please mention:

  • what operating system/version you are using (for example: “LINUX 3.0”).
  • what program and which version you are using (for example “Word Perfect MacOS 9”).

Endnotes

Endnotes should be saved as a separate rtf-text file. Please see the “saving the text” -instructions.

Tables

  • Please use Excel-files, if possible.
  • The resolution of any picture must be at least 300 dpi.
  • Please send the picture as a tif-file.
  • Tables must be supplied in separate files.

Pictures

  • The resolution of any picture must be at least 300 dpi.
  • Please send the picture as a tif-file.
  • Pictures must be supplied in separate files.

Intertextual references

The intertextual references are placed in parentheses in the following order: the author’s last name, the print year of the book in question and the page number (for example Mallowan 2004, 5-7). When the reference refers only to the previous sentence, reference is placed inside the sentence and full stop is placed after the parentheses, like in the previous sentence.

When the reference refers to more than one sentence or the whole paragraph, reference is placed outside the full stop. (for example, Mallowan 2004, 121.)

If you wish to place references in footnotes or endnotes, please use the same formula, but without parentheses.

The following abbreviations can be used when you wish to repeat the previous reference.

In Finnish text:

  • (mts. 8) meaning ”mainittu teos sivu 8”
  • (mas. 54) meaning ”mainittu artikkeli sivu 54”
  • (sama, s. 4)

In English text:

  • (ibid.)

If the same reference refers several sources at the same time, the different sources are separated from each other by semicolon (for example Mallowan 1997; Holmes 1994). The references should be in some order, either by their significance, their alphabetic order or in the order of the year of publication.

The reference should contain all authors. However, if there are more than three authors, one should only include the last name of the first author and refer to other writers with “et al.” (for example Mallowan et al. 1992).

List of sources

The list of sources should be placed at the end of the article. The Authors should appear in alphabetical order by their last names.

The following information should be given concerning the source: author’s last name, author’s first name, publication year of the source, name of the source, the publisher and the publication place. For articles, mention also the name of the journal or book where it was published, in addition to the page numbers.

Monograph

Last name, First name Year: Name of the work. Subtitle. Publisher, Publication place.

Edited work

Last name, First name; Last name, First name & Last name, First name (eds.) Year: Name of the work. Publisher, Publication place.

More than three editors

One can shorten the reference so that only the first editor is mentioned, after which an abbreviation is supplied, for example et al.

Article in a journal

Last name, First name Year: Name of the article without quotation marks. Name of the journal, volume, page numbers.

Article in the editeted work

Last name, First name Year: Name of the article without the quotation marks. In Last name, First name (ed.): Name of the book. Publisher, Publication place, page numbers.

Internet-sources

One should always include the date when data was collected from the Internet. For example: Ahlqvist, Jorma: Delivering Material to the Yliopistopaino. Internet-source, available from http://www.unigrafia.fi/scripts/nph-yop.exe? cid=Yliopistopaino&mid=244 (4.3.2004).

Several sources from the same author in the same year

You can separate the sources from each other by adding a small letter immediately after the publication year. Use this small letter both in intertextual references and in list of sources. (for example Mallowan 2004a, 13.)

Unpublished sources (for example MA-thesis)

Last name, First name Year: The name of the thesis. Field of study. Name of the city/region, Name of the university of the city.

Edition

The number of the edition of the book is included in the list of sources only if the book in question is not the first edition or an exact reprint of that edition.